The meeting was brought to order by our zone directors - Peter Gannon and Ed Dellert.
A moment of silence was held for former Eastern Zone Members that have passed on.
Candidates for the upcoming elections
These different candidates will be coming into the room through out our meeting. They will be introduced and will just say hello. For any information on them - please go to the Meet the Candidates Meeting tonight.
Frank Ching - New England formally withdrew from the race for Program Operations Vice President. He indicated since his "roots" were in the Eastern Zone that he wanted to notify the Zone first of his decision.
Within the Eastern Zone candidates running for offices:
Jim Wood - President (NJ)
Murray Stephens - Administrative Vice President (MD)
Ed Dellert - Eastern Zone Director (Coach) (NJ) (zone election)
Dave Ferris - Eastern Zone Director (Coach) (MR)
Those who were introduced to those in attendance from outside our zone were:
Jeff Gudman - running for President
Mike Saltzstein - running for President
Pat Lundsford - running for Program Operations Vice-President
Paul Jones Jr. - running for Program Development Vice President
The Financial Report was approved. The treasurer recommended the dues remain at $125.00/LSC for 2007. The Zone approved this recommendation. The checks should be made out to USA Swimming Inc., and sent to M. B. Hall, 43924 Riverpoint Dr., Leesburg, VA 20176. (Our new secretary-treasurer). These are due now - make sure the checks are made out to USA Swimming Inc. They go to the Secretary-Treasurer first so she can record what comes in. She will send them on to the National Office.Report of Officers
Background checks for coaches are ready to go. They will start this month. Coaches will be the first to have this done as they are the ones who have the most involvement with the children. It will probably progress to more people later on. TC logiQ, Inc. is the provider. Info about the company is available on their website at www.tclogiq.com
The Board approved the budget for 2007, and it will now go on to the House of Delegates for final approval. The USOC would like the USA Swimming Board of Directors to approve the budget, not the House of Delegates. This may happen in the future.
Report of Meet Coordination Committee-- John Ferrari - MD John stated that everything went well this year.
Report of Zone Officials Committee -- Jamy Pfister stated that she can identify officials that can help run zone and sectional meets. They can also help with the process to certify officials at the N2 and N3 level. Get in touch with her a few months before the meet to make arrangements.
Report of Eastern Zone Sport Development Consultant - Ira Klein -- Ira has moved on to the above job.
Peter Clark, from Lancaster, PA is our new Sport Development Eastern Zone Consultant. Ira introduced Peter. Ira will help Peter get started. Peter said he was looking forward to helping all of us.
Ira discussed a race analysis pilot project that will be done at the Sectional level. They would like to do the top three heats of prelims and finals. It will store all the data on each athlete. USA Swimming will provide the software and a staff person to train the operators and to interact and educate the coaches. Volunteers are needed - 8 operators for each final session. Every operator must train at one preliminary session before they can work at a final session. They must have their own laptop computer. They will be permitted to train by capturing race analysis data for their own program or LSC. He will need a list of volunteers by June 1, 2007.
Each LSC General Chairman was given a binder with lots of information specific to each LSC. This also had National information in it.
He stated that there are funds available for meets having swimmers with disabilities in them.
Technical Planning - John Hirschmann -- John said the committee met last night (13th).
Spring SC Sectionals - no action items - changes were addressed at the May 2006 Zone meeting.
Summer LC Sectionals - Technical recommended a revised order of events.
New order of events - 4 day format
Thursday - 200 IM., 100 free, 100 breast, 1500W/800M free
Friday - 200 free, 100 fly, 400 IM, 400 free relay
Saturday - 200 fly, 100 back, 400 free, 800 free relay
Sunday - 200 back, 50 free, 200 breast, 800W/1500M free, 400 medley relay
A motion was made, seconded and passed to adopt this.
Technical reaffirmed the goal previously established in May to have 50's and 100's with ten heats, 200's and 400's with eight heats, 800 and 1500 - six/seven heats. Goal will be to have approximately 70% of swims with conforming time (LCM) 30% from non-comforming (SCM-SCY) SCM QT's will be consistent with LCM after adjusting for additional turns.
Summer Long Course Zones - A motion was made, seconded and passed to rework the summer time standards so there are no more than seven heats in any event that had more in 2006. A limited number of events having very few entries (3 heats or less) will be reviewed to see if entry times should be relaxed modestly.
A motion was made, seconded and passed to flip the 200 medley relay (now day 2) and the 400 medley relay (now day 4) for 10 & Unders only. This is based on the actual Order of Events swum in 2006. The zone manual will reflect the order of events with this one amendment. Other possible changes to Order of Events were not endorsed by the Technical Committee.Spring Short Course Zones
Technical recommended that the Zone return to prior practice of allowing each LSC to only enter two swimmers in an event. The alternative qualifying times adopted in May will not be used. A motion was made, seconded and passed that stated the following: Entry rules for conducting spring meets will be the same as the meet was conducted in April 2006.
At the spring meeting some of the events order were changed, as well as adding some relays to the program, This new order for events, including the added relays will be swum at the meet in 2007 - the zone manual for short course has the new order of events in it.
In order to make TP work easier to follow I am continuing with what went on Sept. 15th and the meet bids and the meets awarded.Meets Awarded
The Zone was informed that legislation was pending to allow dates for future sectional meets to be open so the meets can be run at anytime. This will be decided at the House of Delegate meeting on Saturday. (this passed).
Athlete Representative Report - Rob Fischetti -- The athletes had a meeting and all introduced each other. They are being given information on the upcoming election. They have an Outreach Clinic scheduled for today. Cullen Jones and Maritza Correia will be running the clinic.
Policy Manual Task Force - Cherita Gentilucci Cherita clarified some of the changes to the manual. A motion was made, seconded and passed to approve the changes to the manual to date. It will be on the website. This is a work in progress. Sectional info will be added. At the May meeting there will be more info.
Unfinished Business -- Code of Conduct - If a swimmer is removed from a meet, he or she must have the opportunity to have a hearing if they so want.
Sectional Monies - Ed Dellert said we still only get $30,000 of the $40,000 each Zone is allocated by USA Swimming for their Sectional Meets. This is because the EZ only conducts 3 meets (2 spring and 1 summer). ***Update: September 20, 2006. The USA Swimming Board authorized the Eastern Zone to have access to the additional sectional money ($10,000.) that had previously not been provided due to the EZ having less than 4 sectional meets a year. It will be allocated as follows: $2500. to each spring meet and $5000. to the summer meet
The meeting was adjourned at 9:15 a.m. and will be continued on Friday the 14th at 3:30 p.m.
The meeting was called to order on Friday afternoon by our Zone Directors Pete Gannon and Ed Dellert at 3:40 p.m.Elections The following people are running for zone positions. Zone Director - Ed Dellert- NJ, Dave Ferris - MR Zone Secretary-Treasurer - Mary Fleckenstein - MR, Boots Hall - PV Athlete Representative - (Elected by the attending athletes only): Jake Fisher - NI Haley Smith - CT Ben Dauz-Haberle - NE Ben withdrew as in order to be elected an athlete must have been at convention for at least one year prior to running for office. Each candidate was given two minutes to say a few words about himself, and then the LSC's caucused for fifteen minutes. An elections committee was named to count the votes: Dave Carson - non coach - MA, Marci Callan - coach - NI, Rob Fischetti - athlete - VA & EZ athlete rep. The winners of the above elections were:
Congratulations to you all!!
A motion to destroy the ballots was made, seconded and approved.
At this time we also voted on our future meets - this was reported on earlier in this Newsletter - Minutes.
Scholastic All-America Report -- Joyce Lanphere - chair of the Scholastic All-America Committee gave a brief report. Metropolitan and New Jersey had a high number of applicants. Kate Ziegler - PV - had a perfect score - one of only two swimmers this year. The other was Chip Peterson from NC. Male applicants increased this year by 23.3%, and female applicants increased by 13.5%. A perfect score is a win at a National Championships and over a 4.0 grade point average at school.Reports from National Committees
Technical Committee - Jim Wood -- In 2007 Short Course Senior Nationals will take place the first week in December. Working on the elite level athlete having a shorter short course season and a longer long course season. The main long course meet will stay in the summer. Zones can pick any date for their sectional meets - this will be voted on in the House of Delegates meeting - vote for this. There will not be a spring championships in 2008.
Communications Committee - Ed Dellert -- This committee has been sunsetted. They held three meetings at convention. Seminars at convention for webmasters were held -- one best practice - 43 attended. - second one - advance webmaster seminar - 19 attended. Seminars will continue under the auspices of a new committee.
Age Group Development - Ward Foley & Patric Mills AG Development has been holding bi-monthly conference calls for the LSC AG Chairs. The next call, which is scheduled for Sunday evening, October 8th at 8:00 P.M. Eastern time. The topic will be Open Water. The Parent Education CD ("Successful Swim Parenting") that was used in the Convention Workshop on Friday morning (15th) is available for purchase on the USA-S website at the following link: http://www.usaswimming.org/USASWeb/ECommerceUI/ProductDetail.aspx?TabId A single CD costs $40.00. Clubs and LSC's can also get large quantities at a substantial discount by contacting Sue Anderson at USA-S.
Club Development - Mike Seip -- Mike stated that the IMAX program, and the Virtual Club Championships will be tied to the Club Recognition Program. It will be an all inclusive program. He encouraged clubs to get into it.Open Water Swimming - Bea Hartigan -- 2007 Open water schedule -
Rules and Regulations Committee - Arvydas Barzdukas -- The zone was informed that legislation to accept the 400 free relay and the 400 medley relay into the 10 & under event program was being put forward. Many LSC's are already including these relays. (this failed)
Registration & Membership Committee - Cherita Gentilucci-- Cherita stated that registration is rolling out the pilot program to integrate the background checks into SWIMS.
NAG Records Report - Isabelle Fraser -- Gave the Times and Recognition Committee a report on this, but seeing it did not turn up in the Convention Report - I will include it here. Short Course - we had 20 new individual records, and 7 new relay records - 27 total. Long Course - we had 12 new individual records and 12 new relay records - 24 total. (Katie Hoff - NBAC - MD) - had 5 of the long course individual records).
New Business --John Hirschmann received this year's service award for the Eastern Zone. Jim Garner - PV made the presentation.
Spring Meeting -- Chris Branch said the dates for the spring meeting in Portland, Maine would be determined soon. A lobster lunch will be served. The meeting will be at the Embassy Suites - this is the same hotel as was used when the last two zone meetings were in Maine.
Subsequent News: The Spring Eastern Zone Meeting will be the Saturday of Mother's Day weekend - May 12th. The Technical Planning Meeting will be on Friday evening - May 11th. Details will be given out later.
The meeting was adjourned at 5:15 P.M..Respectfully submitted:
Many thanks for all the help received in the 26 years that I have been Zone Secretary-Treasurer. This includes all the party help from many people way back when we ran those fun parties. Many people have come and gone but they sure have not been forgotten over the years. Thanks to the different Zone Directors and in the past few years John Hirschmann, that have helped me compile the minutes after the meetings. It is not always easy to hear what is being said. I wish the Zone all the best. I will miss you all. I am not going away - will still be at convention for a few years, so will keep in touch.